Booking Form - Adelaide Meeting Room Hire

Organisation Name*

Name of Your Company

Business Address*

Name*

First Last

Position Title*

Phone*

Email*

Contact on the Day*

Phone*

Date/s Required*

Number of Attendees*

Time of Arrival*

:

Time of Departure*

:

Type of Booking*

Room Selection & Set-Up*

Olympic - (Max 20ppl in U-Shape, 40ppl Theatre)
Endeavour - (Max 10ppl boardroom, 14ppl theatre)
Executive - (Max 8ppl boardroom)
Everest - (Max 6ppl small meeting)
Discovery - (Max 4ppl small meeting)
Heysen - (Max 3ppl small meeting / interview)
Workstation (Max 1 person per desk - 6 workstations available)

Room Set-Up*

Boardroom (All rooms except Heysen)
Cabaret (Olympic 30ppl max)
U-Shape (Olympic 20ppl max)
Theatre (Olympic 40ppl max & Endeavour 14ppl max)
Classroom (Olympic 25ppl max & Endeavour 12ppl max)

Equipment Hire*

Select All
Data Projector
Laptop
Printing
N/A

Complimentary Equipment*

Internet / WIFI
Audio (Olympic, Endeavour & Executive Only)
Whiteboard & Markers
Flip Charts
N/A

Catering Needs*

Basic - Tea, coffee & biscuits
Morning Tea - Tea / coffee, morning tea
Lunch Only- Lunch
Lunch Plus - Lunch with cheese & fruit platter (additional costs apply)
Afternoon Tea - Tea / coffee, afternoon tea
Full Day Package - Tea / coffee. morning tea, lunch & afternoon tea
N/A

For Catering Menu & Prices please refer to info kit

Dietary Requirements*

Please indicate any special catering requirements (eg. Food allergies)

Morning Tea Break Time

:

Lunch Break Time

:

Afternoon Tea Break Time

:

How Did You Hear About Us?*

Do You Require a Quote?*

Preferred Payment Option (AMEX Unavailable)*

Agreement*

I agree to the terms and conditions of hire

Dear Valued Hirer,
Thank you for booking our unique conference facility! To ensure that you enjoy a highly successful meeting or conference, we have developed the following protocols which we ask you to observe:
Contract
All room use and hire is subject to an agreed room hire booking form, which is a contract with AMRH and the hirer accepting these terms and conditions. AMRH reserves the right to terminate the agreement for any reason including breach of the hire terms and conditions.

Conduct at your Event
Your event must be conducted in an orderly and lawful manner. Adelaide Meeting Room Hire reserves the right to end your event if we believe that your event is not being conducted in an orderly and lawful manner. AMRH staff may remove or deny entry to anybody being disruptive or acting in a disorderly manner.

Unless otherwise agreed, your event must be carried out within the time specified in your booking confirmation, the use of the training or meeting rooms outside your booking confirmation may incur additional fees.

Noise
Sound should not be at a volume that can be heard by other users of the building.
Please ensure that the entry door of the conference rooms are closed at all times during sessions as we do not want to disturb other clients and guests of AMRH.

Behaviour
We respectfully ask that you ensure the appropriate behaviour of your delegates is adhered to, to avoid any charges being incurred by you for unnecessary damage to our premises (carpet, walls, tables, chairs, equipment, crockery, glassware etc). Additional charges may apply if the cleaning required after your event is deemed to be outside general cleaning standards.

Access
We have a security lock on our lifts prior to 7.30am and after 6.00pm, which will not allow you access up to level 5. If this occurs please call Andrea on (08) 8227 2409 & 0423 530 700, or Nina on 0403 142 482

Equipment
Data Projectors: Due to ‘safety in the workplace’, only AMRH ceiling mounted data projectors are permissible
Laptops: If choosing to use your own laptop, Adelaide Meeting Room Hire accepts no responsibility if your laptop is incompatible with AMRH equipment.
We have HDMI cables to connect to our projectors, if your laptop requires a specific adapter you will need to ensure you provide this on the day of your booking.
AMRH make available for clients bluetooth keyboards & mouse, & lazer pointers at no charge. It is your responsibility to return these to AMRH staff at the conclusion of hire. If these go missing there will be a replacement fee of $80 ex gst for the item concerned.

Catering
AMRH provides a personalised catering service, from basic to full day packages
Self-catering is NOT permissible, and if any food is brought into our facility a $100.00 clean up fee will be charged

Smoking
Both our office and level 5 are strictly ‘No Smoking Areas’

Payment Terms
All prices quoted exclude GST. Prices are current as at 1st January and are subject to change without further notice. Confirmed bookings exempt.
• A deposit of 20% is required upon confirmation of your booking
• Full payment of room & projector hire and catering requirements are due
5 business days prior to the event

Cancellation Fees
Cancelled bookings will attract the following fees:
• Greater than 5 business days – 20% of booking fee
• Less than 5 business days – 100% of booking fee

The above guidelines are to ensure that with the heavy demand for the facilities, we are not left with vacant rooms due to factors beyond our control.

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